# Training Assistant

Training makes short courses from what your business already knows, trains your people on their phones, inducts everyone at your sites, and keeps every licence and certificate current.

Status: available; get started and we set it up with you. Checked 2026-11-06.

## Who it's for
- New Zealand trades, building and service businesses with 3 to 30 people
- Owners and managers who need new starters, apprentices and subcontractors safe and doing it their way in the first week
- Businesses with sites, vehicles and licences to keep track of for SiteWise, Tōtika or WorkSafe

## The problem it solves
Training lives in someone's head, inductions are a clipboard at the gate, and nobody notices a first aid certificate or a WOF has run out until someone asks for it.

## Why businesses use it
- A course made from your own safety plan and how you do things, ready for you to check in minutes
- Your people learn on their phones in short parts they can listen to, with checks that never judge
- Proof that each person showed the key points, with sign-offs and a record you can export
- Site inductions from a QR code at the gate, about a minute for someone coming back
- Every licence, card, certificate, WOF and policy in one register, with reminders before each runs out

## What it does
- **Makes courses from what you already have.** Say what the course is for and drop in your health and safety plan, manuals or notes. It drafts short lessons, the key points and quick checks, and asks you about anything it wasn't sure of instead of guessing.
- **You approve every version.** Nothing reaches anyone until you approve it. A change makes a new version; people part-way through keep the one they started.
- **Learning on a phone.** Each person gets their own link by email and signs in with a code, with no password or app. Lessons are a few minutes each, read or listened to, and it remembers where they got to.
- **Checks that never judge.** Quick questions say "Yes" or "Not quite" and why, and a missed one comes back later asked another way. For key points they say it in their own words; it looks for the ideas, not the spelling.
- **Anything unclear comes to you.** If it isn't sure an answer shows the key point, you decide. Questions the course doesn't answer come to you too, and practical tasks wait for a person to sign them off.
- **Site inductions at the gate.** Each site has a QR poster. People give their details and Site Safe card, go through the site's hazards and rules with a check on each, and show the tick at the gate. Someone coming back sees only what changed.
- **The compliance register.** Licences, Site Safe cards, first aid certificates, tickets, WOFs and COFs, test and tag, and your insurance, sorted by what runs out first. Add one from a photo: it reads the card for you to check.
- **Reminders before things run out.** 60 and 30 days before, and on the day, to the person and to you. Ask for the new one and they get a link to add a photo of it, with nothing to sign in to.

## How it works
1. **Set up.** Your name, add your people, and choose whether you want site inductions and the register.
2. **Make a course.** Say what it's for and drop in what you have. Check the draft, answer its questions and approve it.
3. **Send it.** Choose who it's for and when it's due, then press Send. Each person gets their own link.
4. **They learn.** On their phone, in short parts, with quick checks and the key points in their own words.
5. **You see who's up to date.** People shows who has finished, who's behind and what needs you. Needs you holds anything to decide or sign off.
6. **Sites and the register run alongside.** Print a site's QR poster for the gate. Add cards and certificates to the register; reminders go before each runs out.

## Setting it up
About 30 minutes.

1. **About you.** The name your people see and where replies go.
2. **Your people.** Names, emails and roles, typed or pasted from a list.
3. **Your first course.** Say what it's for and drop in your health and safety plan or notes.
4. **Sites.** Add a site, check its induction and print its QR poster, or skip this.
5. **The register.** Photograph cards and certificates or type them in, and choose your reminders.

## How it uses the AI control centre
Every Buildloop assistant works off your AI control centre, which holds your company details, knowledge and settings, trains each assistant and passes what one learns to the others. The more it knows about your business the more accurate every assistant is, and each one you add makes the others stronger.

Your AI control centre keeps what it knows about your business in Content Sections you can open, check and add to, with what's missing shown. Each says whether it's for customers, staff or both. You start with About the business, Products and services, Pricing, Payments, Opening hours, Contact details, Locations and service areas, Booking and ordering, Delivery and collection, Returns, refunds and warranty, Terms and policies, Common questions, Staff knowledge, Other, and can add, rename or remove them; the AI suggests sections from what it reads. How we talk, Rules and Suppliers are kept beside them.

It reads:
- Your business name, what you do and your rules
- Staff knowledge: how things are done inside the business, so courses say it your way

It adds:
- Answers to learners' questions the courses didn't cover, once you've answered them
- The key points of courses you approve, as rules your other assistants keep to

## How it gets better
- Answers to learners' questions the courses didn't cover, once you've answered them, into Staff knowledge in your AI control centre.
- The key points in the courses you approve, such as stop-work and reporting rules, into Rules in your AI control centre.
- How you like things said, from the changes you make to its drafts.
- Kept as a test: every explain-back answer you decided: the same answer must get the same outcome.
- Kept as a test: every course you changed before approving: what you took out must not come back.
- Anything it works out for itself waits for you to check before your other assistants use it.

## Training
A screen-by-screen narrated training video and guide are being made.

## What it connects to
- **Email** (needed): Course invites, sign-in codes and reminders, sent in your name
- **A natural voice** (optional): Reading lessons aloud

## What a person approves
- Every course and every change to it is approved by a person before anyone sees it
- Every course is sent only when a person presses Send
- Asking someone for their new card or certificate waits for a person
- Practical tasks are signed off by a person, never by the assistant
- Answers it isn't sure of are decided by a person

## Price
NZ$59 a month, including 20 people a month, then NZ$3 for each person after that. Cancel any time. Plus a one-off set-up and configuration fee, agreed after a short call about your business. Every account also has the AI control centre, NZ$49 a month, once for all its assistants.

## What it doesn't do
- It doesn't book renewals with outside providers
- It doesn't check a licence against a public register yet
- No daily sign-in and sign-out at sites yet
- Courses are in English
- It isn't an accredited training provider and its courses aren't NZQA unit standards
- It never marks anyone as not competent

## Your data
- Your courses, people, records and register are stored in Sydney, Australia, and only people in your business can open them
- Each learner sees only their own record; site visitors see only the site's induction
- Your documents, learners' answers and photos of cards are read by the AI model and are never used to train it
- Spoken answers are turned into text in the learner's browser; the recording isn't kept
- Records are kept seven years after a person's last training, then deleted
- Emails are sent through our email provider, Resend

## Questions
**Do I have to write the courses?**
No. Say what a course is for and drop in what you have. It drafts it and asks you about anything it wasn't sure of.

**Do my people need an app or a password?**
No. They get a link by email and a code to sign in, and it works on any phone.

**What if someone gets an answer wrong?**
They're told why, and the question comes back later asked another way. Nobody is marked as failed. If it isn't sure an answer shows a key point, you decide.

**Does a site visitor need an account?**
No. They scan the QR code at the gate and are done in a few minutes, or about one if they've been before.

**How many people does it cover?**
Up to 20 people a month, counted once each the first time they open their training that month. People inducted at a site's gate are never counted.

**Can I export the records?**
Yes. The register exports as a spreadsheet for SiteWise, Tōtika or WorkSafe, and each person's record shows every course, version and sign-off.

**How do I start?**
Watch the demo, then choose it on Get started and tell us about your business. A short call agrees your set-up price (see Price), then we set it up with you.